- Verified by BizGlocal
Scheduling, Time Clocking And Timesheets Built For Hourly Teams
- 470+ Employees
- Founded In 2008
- San Francisco, CA
- Serves 15+ Industries
About Deputy
Industry leader in connected fleet operations
Market Position
Established scheduling and time and attendance vendor for hourly workforces, with 1 billion+ shifts scheduled and unicorn valuation reported in 2024
Innovation Focus
Auto-scheduling, demand forecasting, Deputy AI and a unified timesheet-to-payroll workflow
Core Strengths
Time clock app and kiosk, timesheet approvals, Fair Workweek and break compliance, broad payroll integrations
Use Cases
Retail, hospitality, healthcare, cafes and quick service, manufacturing and logistics, multi-location operators.
Core Products & Solutions
Time Clock App And Kiosk
Employees clock in from the mobile app or a shared tablet kiosk, with GPS geofencing and photo verification to confirm who clocked in and where. Facial recognition clock-in is available for touchless identity checks.
Timesheets And Approvals
Clock data converts into timesheets that managers compare against scheduled shifts, adjust and approve in a structured workflow before export. Pro adds advanced timesheet controls and custom access levels for tighter approval rights.
Scheduling And Auto-Scheduling
Drag-and-drop schedules, shift swapping and templates sit alongside auto-scheduling and demand forecasting on Core and Pro. Schedules show labor cost against budget while shifts are being built.
Labor Law And Fair Workweek Compliance
Deputy supports Fair Workweek rules in Los Angeles, New York, Chicago and Philadelphia, plus break planning, minor work-hour guardrails and overtime alerts. It requests employee attestation for late clock-ins, missed breaks or unscheduled work and flags premium pay on timesheets.
Payroll Integrations And Deputy Payroll
Approved timesheets export to ADP, Gusto, Paychex, Paycom, Xero and other payroll systems among 60+ integrations. In the US, Deputy Payroll enabled by Paycor is sold as an add-on that runs payroll directly from Deputy timesheets.
Analytics+ And Deputy AI
Analytics+ reports on labor cost, hours and attendance trends, while Deputy AI is currently offered on all plans at introductory no-cost terms. Messaging+ adds team communication for shift updates and announcements.
Pricing Overview
Lite
Small businesses that need core scheduling and time tracking
$5/user/mo
$5/user/mo billed annually (about $5.50 billed monthly)
- Basic scheduling
- Basic timesheets
- Basic time clocking
- Labor compliance tools
- Shift management and swapping
- Deputy AI at introductory no-cost terms
Core
Growing and mid-market teams that want automation
$6.50/user/mo
$6.50/user/mo billed annually (about $7.25 billed monthly)
- Everything in Lite
- Advanced scheduling
- Auto-scheduling
- Demand forecasting
- Customer success manager
- Deputy AI at introductory no-cost terms
Pro
Multi-location and enterprise operators that need control and priority support
$9/user/mo
$9/user/mo billed annually (about $10 billed monthly); custom enterprise pricing on request
- Everything in Core
- Advanced timesheets
- Custom access levels
- Single sign-on (SSO)
- Analytics+ and Messaging+ included
- Dedicated customer success manager and 24/7 live chat
Who Is Deputy Best For?
Small Businesses
1-25 EmployeesLite gives cafes, shops and small clinics scheduling, mobile clock-in and basic timesheets at a low per-user price, though the $30 monthly minimum means very small teams pay the floor rather than the per-user rate.
Mid-Market Companies
26-100 EmployeesCore suits growing operators that want auto-scheduling, demand forecasting and a customer success manager, with timesheets exported to an existing payroll provider or Deputy Payroll.
Enterprise Companies
100+ EmployeesPro adds SSO, custom access levels, advanced timesheets and 24/7 live chat, and Deputy offers custom enterprise terms for large multi-site workforces.
Multi-Location Hourly Employers In Fair Workweek Cities
Any SizeRetail, restaurant and hospitality employers in Los Angeles, New York, Chicago or Philadelphia benefit from built-in predictive scheduling, break attestation and audit-ready change records.
Measurable Impact & Benefits
1
Billion+ Shifts Scheduled
Cumulative milestone announced March 2026, doubling from 500 million in 2023
385,000+
Workplaces
Company-reported customer workplaces across 100+ countries as of 2026
1.5
Million Shift Workers
Hourly workers using Deputy globally, per 2026 company releases
Up To 50%
Faster Payroll Processing
Reported by pilot customers of Deputy Payroll enabled by Paycor
85%
Fewer Staffing Closures
Mud Bay cut store closures from staffing gaps from 72 to 11 incidents
30
-90 Hours Saved Weekly
Mud Bay scheduling time saved across 60+ pet supply stores and 600 staff
$200,000+
Saved Annually
Juice Press savings attributed to smarter scheduling
50%
Less Scheduling Workload
UNTUCKit result across its retail stores, from hours to about 30 minutes a week
Deputy Real reviews
Our Rating:
4.6/5
- Verified Users
- Verified Users
Timesheet Checklist
What To Compare Before You Buy
Get Your Free Checklist
Enter your email to download instantly
No spam. Instant access. Unsubscribe anytime.
Download
Spam
Forever
Deputy’s Pros & Cons
Balanced evaluation to help you make an informed decision
Strengths
- Intuitive scheduling and mobile app consistently praised on G2 and Capterra
- Multiple clock-in methods with geofencing, photo verification and kiosk mode
- Deep US labor compliance: Fair Workweek, break attestation, minor hour limits and overtime alerts
- Timesheets reconciled against schedules with structured approval before payroll export
- 60+ integrations across payroll, point of sale and HR, plus native US payroll via Paycor
- Transparent published pricing starting at $5 per user per month on annual billing
- Auto-scheduling and demand forecasting on Core and Pro plans
Limitations
- Analytics+, Messaging+, HR and Payroll are paid add-ons that raise the effective per-user cost
- 24/7 live chat and dedicated success management are limited to the Pro plan
- Trustpilot rating of 2.9 reflects complaints about support responses and billing errors
- Some users report slow loading, app glitches and location-based clock-in failures
- Payroll syncs with some providers can need manual fixes or extra reconciliation steps
- Mobile app lacks full offline functionality, per third-party reviewers
Our Verdict
Deputy earns its Best in Features placement for timesheets through the breadth of what sits between a clock-in and a paycheck: verified mobile and kiosk clocking, schedule-to-timesheet reconciliation, approval workflows, and US compliance tooling for Fair Workweek cities, breaks, minors and overtime that many low-cost rivals lack. Published pricing of $5 to $9 per user per month on annual billing, strong 4.6 ratings on G2, Capterra and Software Advice, and 60+ integrations make it a credible fit for hourly employers from single-site cafes to multi-location retailers. Buyers should budget beyond the base plan. Analytics, messaging, HR and payroll are add-ons, live chat support is reserved for Pro, and Trustpilot feedback points to support and billing frustrations that the major review sites do not show. Teams that need a simple timesheet with no compliance obligations may find cheaper tools sufficient, while US employers facing predictive scheduling or break premium rules should shortlist Deputy and pressure-test its payroll sync with their provider during the trial.
Resources
Resources & Documentation
Detailed materials for deeper evaluation
Deputy Pricing Page
Current plans, per-user rates, add-ons and billing minimums
Scheduling ROI Calculator
Estimate time and labor cost savings from Deputy scheduling
Labor Law Compliance Overview
Break rules, overtime alerts, minor limits and attestation features
Fair Workweek Compliance Software
Predictive scheduling support for covered US cities
Help Center: Approving Timesheets
Step-by-step guide to reviewing and approving timesheets
Deputy API: Timesheets Overview
Developer documentation for retrieving and syncing timesheet data
Integrations Directory
Payroll, point of sale and HR connections available for Deputy
Mud Bay Customer Case Study
How a 60+ store retailer cut scheduling time and staffing closures
What to Know
What to Know Before Buying
-
Core includes a customer success manager and Pro includes a dedicated one -
Break, overtime and Fair Workweek rules must be configured to match your jurisdictions
-
Kiosk clock-in requires a tablet at each site if you choose that method
-
Deputy connects to ADP, Gusto, Paychex, Paycom, Xero, Square, Clover, BambooHR, Rippling and others, and offers an open API. Map pay codes and test a full pay cycle before going live, since some users report sync errors.
-
Per-user pricing means costs scale linearly with headcount, including seasonal staff.
-
A $30 minimum monthly spend applies, and kiosk tablets are a separate hardware cost.
-
Run Deputy in parallel for at least one pay period to validate timesheet totals against your current system.
-
Enterprise customers can negotiate custom terms through Deputy's sales team.
Alternatives
Compare Alternatives
See how Deputy stacks up against competitors
Detailed feature comparison, pricing analysis, and user reviews
Detailed feature comparison, pricing analysis, and user reviews
Get Started
Ready to Get Started?
Get personalized recommendations from top 3 vendors
By submitting, you agree to receive recommendations from verified vendors. No spam, unsubscribe anytime.
Are You a Software Vendor?
List your company and get in front of decision-makers actively searching for solutions.
FAQ’s
Frequently Asked Questions
Common questions about Deputy
Deputy publishes three plans: Lite at $5, Core at $6.50 and Pro at $9 per user per month on annual billing, with monthly billing about 10% higher. Timesheets and time clocking are included in every plan, and a $30 minimum monthly spend applies.
Staff can clock in from the Deputy mobile app with GPS geofencing, or from a shared tablet kiosk with photo verification. Facial recognition options are available for touchless identity checks.
Clock data becomes timesheets that managers compare against scheduled shifts, edit where needed and approve in a structured workflow. Approved timesheets then export to payroll or run through Deputy Payroll.
Yes. It supports Fair Workweek rules in Los Angeles, New York, Chicago and Philadelphia, schedules and tracks breaks, flags missed break premiums, limits minors' hours, warns on overtime and requests employee attestation for exceptions.
Deputy lists 60+ integrations including ADP, Gusto, Paychex, Paycom and Xero, plus point of sale and HR tools. In the US it also sells Deputy Payroll enabled by Paycor as an add-on at $8 per user plus a $49 monthly base fee.
Key features such as Analytics+, Messaging+, HR and Payroll cost extra, and 24/7 live chat is limited to Pro. Some users report app glitches, location-based clock-in issues and payroll sync errors, and Trustpilot reviewers cite support and billing problems.
Common alternatives for hourly time tracking include When I Work, Homebase, 7shifts, Connecteam and Sling, which differ in free tiers, compliance depth and industry focus.
Yes, the Lite plan covers scheduling, time clocking and basic timesheets at a low per-user rate. Very small teams should note the $30 monthly minimum, and those needing auto-scheduling will need Core.