- Verified by BizGlocal
Feature-Rich Autonomous AP Platform For Growing And Enterprise Finance Teams
- 100+
- 2016
- New York, NY
- 4+
About Vic.ai
Industry leader in connected fleet operations
Market Position
A venture-backed AP automation specialist competing with Stampli, Bill.com, Tipalti, Basware and Coupa, with customers on its site that include Milwaukee Tool, Virgin Voyages, Great Wolf Lodge and Stonewall Kitchen.
Innovation Focus
Autopilot that codes and approves invoices without review once confidence is high, VicAgents for finance tasks, and VicPay with its own payment rails and a vendor network.
Core Strengths
No-template invoice capture, GL coding that learns from your corrections, PO matching, approval routing, open-API ERP sync and SOC 1 Type II and SOC 2 Type II reports.
Use Cases
Centralizing AP operations, faster monthly close, fraud prevention, vendor management and scaling AP without adding headcount, in freight, construction, manufacturing and retail.
Core Products & Solutions
APSuite: Invoice Processing, PO Matching And Approvals
Autopilot extracts invoice data, suggests general ledger coding and routes approvals, and Vic.ai says it can post invoices without human review. Third-party listings describe 2-, 3- and 4-way PO matching and a review queue for low-confidence invoices.
VicInbox
An agent-powered AP inbox that categorizes, routes and replies to high-volume vendor emails using live ERP data. Vic.ai lists it as live under VicAgents.
VicPay And Vendor Portal
VicPay 2.0 pays vendors by ACH, check or virtual card inside the platform, with no transaction fees on US payments, early payment discount capture and batch approvals. Vendors onboard in a portal, verified through Plaid.
VicAgents
Contract Agent and Analytics Agent were in beta at the June 2025 launch. One checks invoices against contract terms, and the other answers plain-language questions about AP data. Cash flow, compliance and payment agents are listed as planned.
VicAnalytics
AI-driven reporting on invoice workflows, bottlenecks, processing times and team productivity across entities. A product FAQ lists Standard, Advanced and Premium analytics tiers without prices.
VicCard And ERP Integrations
VicCard adds a corporate card and non-payroll expense management. The ERP page names Oracle, Microsoft, Coupa, Sage, Workday and Viewpoint Vista, and a homepage list adds NetSuite, SAP S/4HANA and Dynamics GP, all through an open API.
Pricing Overview
AP Module (AWS Marketplace Listing)
Finance teams that want a public reference point for AP automation cost
$25,000
$25,000 for a 12-month contract, per the AWS Marketplace listing
- The listing covers the Vic.ai AP Module for invoice processing and approvals
- Overage is listed at $2.00 per invoice beyond the contracted annual commitment
- AWS infrastructure costs may apply on top, per the listing
- The figure comes from a marketplace page, not from Vic.ai’s own site
- Vic.ai’s site offers only a Request Demo path, with no free trial listed
Analytics Tiers And Add-On Modules
Teams adding reporting, payments, an AP inbox agent or a corporate card
Custom
Pricing
Custom quote, with no published rate
- Vic.ai’s FAQ lists Standard, Advanced and Premium analytics tiers with no prices
- A third-party review site says Premium adds full dashboards and dedicated support
- VicPay lists zero transaction fees on US payments
- VicInbox, VicCard and VicAgents have no published prices
- Third-party sites say quotes depend on ERP, annual revenue and monthly invoice volume
Enterprise And Multi-Entity Programs
Mid-market and enterprise finance teams with several entities, ERPs or high invoice volume
Custom
Pricing
Custom quote, with no published rate
- Vic.ai says its platform works with all major ERP and accounting systems through an open API
- Implementation follows set-up, configuration, testing, training and go-live stages
- Partners can help with connections and more complex workflows
- Third-party reviewers describe a training period before automation peaks
- No seat counts, minimums or implementation fees are published
Who Is Vic.ai Best For?
Small Businesses
1-25 EmployeesGenerally not a fit today. Vic.ai offers no free trial, no published price and a marketplace entry point of $25,000 a year. Small teams should compare lighter AP tools.
Mid-Market Companies
26-100 EmployeesA realistic fit for companies with steady invoice volume, a supported ERP and a finance team that wants to avoid hiring. Confirm the invoice volume at which pricing makes sense.
Enterprise Companies
100+ EmployeesThe core audience. Multi-entity reporting, approvals with audit trails, SOC 1 Type II and SOC 2 Type II reports, and ERP sync with Oracle, Microsoft, Workday, SAP and NetSuite suit larger finance and procurement reviews.
Finance Teams In Freight, Construction, Manufacturing And Retail
Any SizeVic.ai lists these four industries on its site, and its case studies include Diesel Direct, Global Roofing Group, Crown Crafts and HallKeen Management.
Measurable Impact & Benefits
5X
Faster Invoice Processing
Speed gain claimed on Vic.ai’s homepage, with no methodology or baseline given
85%
No-Touch Rate By Month 6
Share of invoices processed without human handling, as the homepage states, after a learning period
99%
Invoice Accuracy
Accuracy claim on the homepage with no setup or coding required, while its G2 profile cites 97% to 99%
7 Months
Payback Period
Vendor-reported payback on the homepage, with no customer or cost basis stated
3
FTEs Of Time Saved At Diesel Direct
Time savings Vic.ai reports for the fuel delivery company, with its homepage citing 3 to 6 extra hours per analyst weekly
25,000
Hours Saved Yearly At HSB
Annual time savings shown beside HSB on Vic.ai’s customers page, which also lists a 99% accuracy rate
$25,000
AP Module Listing
Annual contract price with $2.00 per invoice overage on AWS Marketplace, the only public price we found
4.7
Rating On G2
Average score across 27 reviews, with about 81% of ratings at five stars
Vic.ai Real reviews
Our Rating:
4.7
- Verified Users
- Verified Users
Compare Alternatives
See how Vic.ai stacks up against competitors
Get Your Free Checklist
Enter your email to download instantly
No spam. Instant access. Unsubscribe anytime.
Download
Spam
Forever
Vic.ai’s Pros & Cons
Balanced evaluation to help you make an informed decision
Strengths
- Autopilot that extracts, codes and approves invoices without templates
- Learning models that adapt to your own coding and approval patterns
- PO matching, approval routing and audit trails in one workflow
- VicPay with ACH, check and virtual card payments and no US transaction fees
- VicInbox agent and a Vendor Portal with Plaid bank verification
- Open-API ERP sync, with NetSuite, Sage Intacct, Dynamics, Oracle and SAP named
- SOC 1 Type II and SOC 2 Type II reports, AES-256 encryption and annual penetration tests
Limitations
- No published pricing, no free trial and a $25,000 marketplace entry point
- Third-party sites say it favors mid-market and enterprise AP teams
- Automation rates build over a learning period, and setup can take significant time
- Reviewers report occasional misread invoices and false duplicate flags
- Several agents were in beta or planned at the June 2025 launch
- Language support and QuickBooks support are not confirmed on Vic.ai’s own pages
Our Verdict
Vic.ai earns its place in BizGlocal’s Best in Features list for AI accounting and finance because it puts autonomous invoice coding, PO matching, approvals, an AP inbox agent, VicPay payments, a vendor portal, analytics and a corporate card in one platform. It reports SOC 1 and SOC 2 Type II audits, syncs with major ERPs and says its models learn from your own corrections. The trade-offs are cost, scope and proof. Vic.ai publishes no pricing, offers no trial, and a marketplace listing starts at $25,000 a year, so smaller businesses will often be better served elsewhere. Its headline results are vendor-reported, and reviewers mention misread invoices. Buyers should request a quote, pilot on their own invoices, confirm ERP and currency support, and compare Stampli and Docyt before committing.
Resources
Resources & Documentation
Detailed materials for deeper evaluation
Autonomous Finance Platform
Overview of APSuite, VicInbox, VicPay, VicCard, VicAnalytics and VicAgents
How It Works
Autopilot, PO matching, approvals, coding and no-touch processing
ERP Integrations
Open API, pre-built connectors, bi-directional sync and implementation stages
Trust And Security
Certifications, encryption, data handling and AI training policy
Customer Stories
Diesel Direct, HSB, Higher Ground Education, Associa and other published results
Resource Center
Case studies, datasheets, guides, webinars, podcasts and glossary
AI Momentum Report
Survey benchmarking AI adoption among nearly 800 AP and finance leaders
Product Tour
Self-guided walkthrough of the Vic.ai platform modules
What to Know
What to Know Before Buying
-
Document your AP process and approval rules before the demo -
Ask how much historical invoice data is needed for training
-
Plan a pilot with finance and IT, since reviewers report significant setup time
-
Plan for your ERP as the system of record, with bi-directional master data sync through Vic.ai’s API, plus an invoice inbox and, for VicPay, bank verification.
-
Vic.ai lists multi-entity analytics, role-based permissions and approval workflows, and its customer base spans construction, freight, retail and manufacturing, but it publishes no volume limits.
-
Pricing is quote-only, so ask about invoice-volume bands, the $2.00 per invoice overage on the marketplace listing, analytics tiers, payment modules, implementation and partner fees, and renewal uplifts.
-
Moving from another AP tool means mapping vendors, GL codes and approval rules, reconnecting your ERP, and allowing a learning period before automation rates settle.
-
The marketplace listing shows a 12-month term, while Vic.ai’s site gives no contract terms, so request the order form, data retention and deletion terms and security reports in writing.
Alternatives
Compare Alternatives
See how Vic.ai stacks up against competitors
Stampli sells a procure-to-pay platform with custom quotes, no published prices, a Customer Success Manager and onboarding in its AP package, and QuickBooks Online and NetSuite among its ERP integrations, while Vic.ai centers on autonomous coding and payments.
Docyt focuses on hotels and hospitality, with an Accounting Suite listed from $299 per property per month and unlimited users, while Vic.ai targets AP teams across freight, construction, manufacturing and retail with quote-based pricing.
Get Started
Ready to Get Started?
Get personalized recommendations from top 3 vendors
By submitting, you agree to receive recommendations from verified vendors. No spam, unsubscribe anytime.
Are You a Software Vendor?
List your company and get in front of decision-makers actively searching for solutions.
FAQ’s
Frequently Asked Questions
Common questions about Vic.ai
Vic.ai publishes no prices and sells by quote after a demo. An AWS Marketplace listing shows a $25,000 12-month AP Module contract with $2.00 per invoice overage. Third-party sites say cost depends on ERP, revenue and invoice volume.
Vic.ai has no free trial or published small business plan, and third-party reviewers say pricing suits larger teams. Small businesses can ask sales about invoice volume minimums and compare lighter AP tools first.
Vic.ai reports SOC 1 Type II and SOC 2 Type II audits and follows an ISO 27001 framework, which is not the same as certification. It uses AES-256 encryption at rest and TLS in transit. Line-level coding models learn from your data and are not shared across clients.
Its pages name Oracle, Microsoft, Coupa, Sage, Workday, Viewpoint Vista, NetSuite, SAP S/4HANA and Acumatica, through an open API. QuickBooks appears on third-party listings but not on Vic.ai’s ERP page, so confirm it with sales.
Autopilot extracts invoice data, applies GL coding and routes approvals, and Vic.ai says it can do so without human review. Third-party listings describe confidence thresholds, with uncertain invoices sent to a review queue.
Yes. VicPay 2.0 pays by ACH, check or virtual card with no transaction fees on US payments, and the Vendor Portal verifies bank details through Plaid. Reviewers say batch payments are limited to one currency.
A G2 reviewer praises multi-region invoice handling, but Vic.ai’s pages do not list supported currencies or invoice languages, so verify both in a demo with your own vendor invoices.
Common alternatives include Stampli, Docyt, Bill.com, Tipalti, Basware and Coupa, which differ in pricing transparency, industry focus, payment features and company size fit.