- Verified by BizGlocal
Low-Cost Time Tracking And Productivity Monitoring For Distributed Teams
- 130+ Employees
- Founded In 2012
- Indianapolis, IN
- Serves 20+ Industries
About Hubstaff
Industry leader in connected fleet operations
Market Position
Established mid-market time tracking and employee monitoring vendor with thousands of reviews across G2 and Capterra.
Innovation Focus
AI unusual activity detection, workforce analytics (Insights) and configurable privacy levels for monitoring.
Core Strengths
Low published per-seat pricing, GPS job sites, and built-in payroll payouts through Wise, PayPal, Payoneer, Deel, Gusto and Bitwage.
Use Cases
Remote team oversight, client billing for agencies and BPOs, field crew attendance, contractor payroll.
Core Products & Solutions
Time Tracking And Automated Timesheets
Desktop, web and mobile timers log hours against projects and tasks, then roll them into timesheets with approval workflows on the Team plan and above.
Productivity Monitoring
Activity levels from keyboard and mouse usage, app and URL tracking, idle time detection and optional screenshots that can be blurred, reduced in frequency or disabled by policy.
GPS And Field Tracking
Geofenced job sites automatically start and stop timers, while map views show crew locations during shifts; Hubstaff cites roughly 2% battery use per hour on mobile.
Payroll And Payments
Custom hourly or fixed pay rates convert approved hours into payouts through Wise, PayPal, Payoneer, Deel, Gusto or Bitwage, though tax filing still requires a full payroll provider.
Scheduling, Attendance And Time Off
The Team plan adds shift scheduling, attendance tracking, overtime rules, holidays and time off requests alongside tracked hours.
Insights And Workforce Analytics
The Insights module adds productivity benchmarks, focus time and AI-flagged unusual activity, available as an add-on at $2.50 per seat per month on lower tiers.
Pricing Overview
Starter
Small teams that need basic time and activity tracking
$4.99/seat/mo
$4.99/seat/mo billed annually ($7.00 billed monthly)
- Desktop, web and mobile time tracking
- Automated timesheets
- Activity level monitoring
- 500 screenshots per user per month
- 500 app and URL records per user per month
- Invoicing for up to 5 clients
Team
Growing companies that need monitoring, scheduling and payroll together
$10.00/seat/mo
$10.00/seat/mo billed annually ($12.00 billed monthly)
- Everything in Starter and Grow
- Unlimited screenshots and app/URL tracking
- Timesheet approvals and payroll automation
- Scheduling, attendance, overtime and time off
- Unlimited integrations
- Hubstaff Tasks included
Enterprise
Larger or regulated organizations with security and provisioning needs
Listed at
$25.00/seat/mo
Listed at $25.00/seat/mo; G2 lists Enterprise as custom pricing
- Everything in Team
- Single sign-on and SCIM user provisioning
- HIPAA and SOC 2 Type II compliance support
- Enterprise deployment options
- Concierge onboarding
- Dedicated account representative
Who Is Hubstaff Best For?
Small Businesses
1-25 EmployeesA strong budget fit: Starter at $4.99 per seat or the $144 per year three-seat bundle covers time and activity tracking for less than most competitors charge.
Mid-Market Companies
26-100 EmployeesThe Team plan at $10 per seat bundles scheduling, attendance, approvals and payroll, which lets growing firms replace separate timesheet and payout tools.
Enterprise Companies
100+ EmployeesEnterprise adds SSO, SCIM, HIPAA and SOC 2 support, though larger buyers should confirm whether pricing is fixed at $25 per seat or negotiated.
Staffing, BPO And Field Services Firms
Any SizeAgencies billing clients by the hour and crews working from job sites benefit most from proof-of-work reports, geofenced clock-ins and global contractor payouts.
Measurable Impact & Benefits
$4.2M
Saved Over 12 Years
Affordable Staff's reported cumulative savings from using Hubstaff.
80%
Less Management Time
Reduction in management time reported by Affordable Staff.
5 M
Payroll In Under inutes
Slash Staffing cut payroll processing from a full day to minutes.
80
Admin Hours Saved Monthly
Emsisoft's reported monthly reduction in administrative work.
20%
Lower Billing Expenses
Billing cost reduction also reported by Emsisoft.
240 Hours
Saved Per Year
Annual time savings reported by H2L2.
35%
Productivity Improvement
Productivity gain reported by Heeeper.
50%
Less Administrative Overhead
Overhead reduction reported by Wire2Air and TXTImpact.
Hubstaff Real reviews
Our Rating:
4.5/5
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Employee Monitoring Checklist
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Hubstaff’s Pros & Cons
Balanced evaluation to help you make an informed decision
Strengths
- Among the lowest published entry prices in the category at $4.99 per seat on annual billing
- Transparent public price list with a Free plan, 14-day trial and 30-day money-back guarantee
- Built-in payroll payouts through six providers including Wise, PayPal, Deel and Gusto
- Geofenced job sites automate clock-ins for field and on-site crews
- Configurable privacy levels, screenshot blurring and no keystroke, email or webcam capture
- 35+ integrations across Jira, Asana, ClickUp, QuickBooks, Salesforce and BambooHR
- Solid ratings on G2 (4.4) and Capterra (4.5) with praise for ease of use
Limitations
- Real cost rises with add-ons such as Locations, Insights and extra screenshots
- Every member except Project Viewers is billed, including owners and inactive users
- Monthly plans do not prorate seat changes and removed users are not refunded
- Trustpilot score of 2.0 reflects billing and support complaints
- Screenshots and activity tracking raise employee privacy and consent concerns, including potential HIPAA exposure if sensitive screens are captured
- Activity scoring can undercount work done in calls or meetings, and some users report syncing delays
Our Verdict
Hubstaff earns its Best in Pricing placement on the strength of a published, low per-seat price list: $4.99 for Starter, $7.50 for Grow and $10.00 for Team on annual billing, plus a single-seat Free plan and a $144 per year three-seat bundle. For small and mid-sized US businesses, the Team plan delivers time tracking, monitoring, scheduling, attendance and payroll payouts at a price that typically undercuts tools like Time Doctor and ActivTrak at comparable tiers. That value depends on reading the billing rules closely. Add-ons, the 2-seat minimum, paid seats for managers and inactive users, and no proration on monthly plans can push costs above the headline rate, and Trustpilot reviewers frequently cite billing confusion. Hubstaff's privacy settings are more considered than many rivals, but companies should still disclose monitoring, obtain consent where state law requires it, and limit screenshots for roles handling sensitive data.
Resources
Resources & Documentation
Detailed materials for deeper evaluation
Pricing Plans
Current plan comparison, trial and money-back terms.
Hubstaff Pricing Guide
Plan-by-plan feature breakdown with add-on prices.
Per-Seat Pricing Explained
Support article on seat minimums, billable roles and proration.
Guiding Principles
Hubstaff's privacy and transparency commitments for monitored employees.
Screenshot Blur Settings
Support guide for blurring screenshots at the organization level.
Payroll Overview
How pay rates, payment providers and automatic payroll work.
Integrations Directory
Full list of 35+ project management, payment and HR integrations.
Customer Stories
Case studies with named customer results and savings.
What to Know
What to Know Before Buying
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A 14-day free trial with no credit card allows a full pilot -
Concierge onboarding is included only on Enterprise
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Privacy levels, screenshot frequency and GPS settings should be defined before rollout
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Grow includes one integration and Team unlocks unlimited integrations, so buyers relying on Jira, Asana, QuickBooks or Gusto together should budget for Team or higher.
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The platform scales from solo users to enterprise deployments with SSO and SCIM, but screenshot and app/URL caps on Starter and Grow push larger teams toward Team.
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Add-ons from $1.67 to $3.33 per seat, billable manager and inactive seats, and no proration on monthly plans can raise costs well above the advertised rate.
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Historical timesheets must be exported from the old tool, and employees need clear notice about what the new monitoring captures before switching.
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Monthly and annual billing are both available, with annual plans offering the lowest rate, a 30-day money-back guarantee and prorated seat additions on quarterly and yearly terms.
Alternatives
Compare Alternatives
See how Hubstaff stacks up against competitors
Time Doctor lists Basic at $6.70, Standard at $11.70 and Premium at $16.70 per user per month, above Hubstaff's comparable tiers, with video recording on its top plan.
ActivTrak offers a free plan for up to 3 users and paid plans from $10 to $19 per user per month, with a stronger focus on analytics than GPS or payroll.
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FAQ’s
Frequently Asked Questions
Common questions about Hubstaff
Hubstaff publishes per-seat pricing: Starter at $4.99, Grow at $7.50 and Team at $10.00 per seat per month on annual billing ($7, $9 and $12 on monthly billing), with Enterprise listed at $25 per seat. A single-seat Free plan and a $144 per year three-seat Small Business Essentials bundle are also available.
Yes, but it covers only one seat, typically the organization owner, with basic time tracking, activity levels and 100 screenshots per month. Adding any team member requires a paid plan with a 2-seat minimum.
Every member except Project Viewers counts as a paid seat, including owners, managers, inactive members and people with tracking disabled.
No. Hubstaff tracks activity levels, apps, URLs and optional screenshots only while the timer runs, and states it does not log keystrokes, monitor email or access webcams.
Hubstaff offers privacy levels, screenshot blurring and employee access to their own data, but employers remain responsible for disclosure and consent under state and federal rules, and screenshots can expose sensitive data in regulated roles.
Yes. Mobile apps support real-time location and geofenced job sites that start and stop timers automatically, with location features tied to the Locations add-on or higher plans.
Hubstaff calculates pay from approved hours and pays team members through Wise, PayPal, Payoneer, Deel, Gusto or Bitwage, but it does not handle payroll tax withholding or filings on its own.
Common alternatives include Time Doctor, ActivTrak, Insightful, Teramind and Clockify, which differ in monitoring depth, free plan limits and per-user price.